The form captures incident date and time, detailed description, location, cause, actions taken, emergency services involvement, parent notification status, whether the child was sent home, photos, additional notes, and reporter signature.

When a staff member submits an incident, it can be reviewed and approved by the center director or admin. The approver can add their signature and notes before the report is finalized.

Yes. Each incident report can be exported as a printable PDF or printed directly from the detail page. The PDF includes the drawn signatures, signer names, and timestamps, so the document is ready for licensing inspections, insurance claims, or parent records.

Yes. While a report is still pending, the teacher who filed it can correct their own report, and a director or admin can edit any pending report. Once a report is approved and signed, it locks so the record stays trustworthy, and every edit is tracked in the audit trail.

The incident form includes a parent notification checkbox. When checked, the incident appears in the parent's portal. Parents can view the full report including cause, actions taken, and staff signatures.

All incident records are stored securely for the duration of your account. They remain accessible for compliance audits, licensing reviews, or any future reference needs.